ICAS 13 - FAQ

ICAS 13 - FAQ

Please find some frequently asked questions regarding ICAS 13 here

We will continue to update our FAQ. If you have a question that is not listed on this FAQ page, please email icas13@iias.nl.

General Questions

Q: What are the live conference dates?

A: The conference dates of ICAS 13 are Sunday 28 July to Thursday 1 August 2024.

Q: What is the location of ICAS 13?

A: ICAS 13 will take place in Surabaya, Indonesia. The conference will take place in the campus of Universitas Airlangga and various venues throughout the city of Surabaya.

Q: Will ICAS 13 be an online conference?

A: No. We value in-person academic events as they embrace a place-based approach to questions of global relevance.

Q: Will there be an opportunity to publish my article at ICAS 13?

A: At ICAS 12, we offered ICAS 12 Conference Proceedings as an opportunity to publish a short paper based on participants’ presentations. It was a pilot project for Open Access Conference Proceedings with Amsterdam University Press. We are sounding out if ICAS 13 participants will be interested in such a publication. Should we continue with this project, a fee for Open Access publication will be required when a submitter’s paper is accepted.

You can also discuss other possible publication opportunities, e.g., book, journal, etc., directly with participating publishers at ICAS 13 Exhibitor booths.

ICAS 13 Grants

Q: When is the deadline to apply for an ICAS 13 grant?

A: The deadline for the ICAS 13 grant application is 15 February 2024.

Q: How can I apply for an ICAS 13 grant?

A: All ICAS 13 prospective participants with an accepted proposal and an active role will receive a grant application invitation per email. If you have not received this invitation by 31 January 2024, please first check your spam folder and contact us. 

Q: Am I eligible for an ICAS 13 grant?

A: The following eligibility criteria apply for all ICAS 13 grant applicants:

ICAS 13 grants are exclusively reserved for selected PhD students or early career scholars (PhD degree obtained after 1 January 2021); and for artists, artisans, and craftspersons who do not hold a PhD degree.

The grant applicant should have an active role (convenor, chair, discussant, presenter or contributor to an exhibition, workshop, activity or new format) in an accepted submission for ICAS 13.

Q: I am not eligible for an ICAS 13 grant, are there any other funding opportunities I can apply for?

A: Participants of ICAS 13 are expected to fund their own registration fee, travel and accommodation. ICAS 13 Organising Committee only launch one funding opportunity for ICAS 13, which is 'ICAS 13 grant scheme'. If you are not eligible to apply for this grant scheme, please consider applying for grants, funding or subsidies from your university, local government, international institutes or foundations.

Q: I applied of the ICAS 13 grant online, but haven't received the confirmation message. What should I do?

A: If your application was successful, you should have received an automatic confirmation message from us. If not, please first check your spam folder and email us.

Registration Process

Q: What are ICAS 13 registration rates?

A: Participants of ICAS 13 are expected to fund their own registration fee, travel and accommodation. For the ICAS 13 fee structure, please check out the ICAS 13 registration page.

Q: Until when are the Early-bird registration fees available?

A: Early-bird registration fees are available until 31 March 2024.

Q: My proposal has been accepted, how do I confirm my participation?

A: Participants of ICAS 13 are required to confirm their participation by registering for ICAS 13 before 31 March 2024. Failure to do so may result in the removal of your proposal(s) from the ICAS 13 conference programme.

Q: I can't pay with credit card, what should I do?

A: For international participants, please contact us at icas13@iias.nl for further assistance.

Review Process and Decision

Q: When will the selection results become available?

A: The ICAS 13 selection results have been sent to all submitters on Thursday, 11 January 2024. If you have submitted a proposal, but have not received an email from us, please check your spam folder before contacting us.

Q: I am a presenter in a panel. How do I get an acceptance letter?

A: Generally, the convenor of each submission will receive all correspondence, including the acceptance letter. The panel convenor is responsible for forwarding this information to the panel members. You can also request an acceptance letter addressing yourself and your presentation by sending us an email.

Proposal Submission

Q: When is the deadline for submitting an ICAS 13 proposal?

A: The submission deadline for proposals of Individual Abstracts, Panels, Roundtables, Posters, Films and Documentaries, Book Presentations is 25 October 2023. Instruction videos can be found on the ICAS 13 Youtube channel

We also welcome you to share other formats, ideas, activities, workshops and exhibitions with us. If you would like to propose a suggestion for any of these formats, please share the details with us. These formats follow the same deadline: 25 October 2023.

Q: My proposal focuses neither on Surabaya nor Indonesia. Can I still submit my proposal?

A: Yes. We welcome proposals with a broader disciplinary and geographical perspective as well as proposals that connect these perspectives to the Indonesian context. The ‘local context’ is intended to help forming connections between heterogeneous Asian Studies research and the particular perspective from Surabaya, Indonesia.

Q: What are the regional areas covered in ICAS 13? Are there any specific eligible regional areas for proposal submissions?

A: ICAS 13 addresses broad regional areas, namely:

Central Asia, East Asia, Global Asia (Asia and other parts of the world), Inter-Asia, North Asia, South Asia, Southeast Asia, and West Asia.

Q: Can I present my proposal if I plan to publish a research on the same topic?

A: Yes. You can present your research at ICAS 13 whether or not you plan to publish an article on the same topic. Some authors present their forthcoming papers at ICAS conventions to gain feedback before publication.

Q: Can I present multiple papers at ICAS 13?

A: No. Each participant is only allowed to submit/present ONE paper in an organized/institutional panel OR as an individual presentation.

Q: As a presenter, can I take on a non-presenter role in the same and/or another panel?

A: Yes. In addition to presenting this paper the presenter is allowed to do a Book presentation or take on other (multiple) roles, such as chair, discussant, roundtable participant, etc.

Q: There are more than 5 presenters in my panel. What should I do?

A: You can create multiple panels with the same topic. These panels will be scheduled back-to-back so all participants can join each other's panel. When submitting your proposals, please use the same panel title followed by its sequence in your panel series or the sub-theme of the particular panel. Using the same panel abstract in all panels of the same topic is acceptable. 

Submission Formats and Themes

Q: What are the available submission formats?

A: ICAS 13 proposal formats consist of Individual Paper, Panel, Roundtable, Book Presentation, Poster Presentation, Documentary/Film, New Idea/Format, Activity/Workshop and Exhibition. For more information on all proposal formats (including the number of participants per panel/roundtable), please click here.

Q: What are the 10 themes of ICAS 13?

A: The 10 themes of ICAS 13 aim to facilitate transdisciplinary conversations and link such conversations with local realities. For more information, please visit our Call for Proposals page or click on each theme below.

  1. Uneven Geographies, Ecologies, Technologies and Human Futures 
  2. From Oceanic Crossroads: Empires, Networks and Histories 
  3. Prosperity, the Pains of Growth and its Governance 
  4. Seeing from the Neighbourhood: States, Communities and Human Mobility 
  5. Transmitting Knowledges: Institutions, Objects and Practices 
  6. Using the Arts, Media and Culture: Contestations and Collaborations 
  7. Multiple Ontologies: Religiosities, Philosophies, Languages and Society 
  8. Negotiating Margins: Representations, Resistances, Agencies 
  9. Emerging Foodscapes: Cultivation, Livelihoods, Gastronomy 
  10. Healing Bodies: Medicine, Well-being, Sport
     

Q: My proposal does not seem to fit any of the themes, what should I do?

A: Our team might be able to assist you with this matter. Please email us at icas13@iias.nl

ICAS 13 Online Submission Portal

Q: How can I submit my proposal?

A: To submit a proposal, please use the ICAS 13 Online Submission Platform. Kindly click here to access the platform.  

Q: Where can I find a submission manual for the Submission Portal?

A: We have published multiple instruction videos for the online platform. To watch the videos, please click here

Q: I was a participant of ICAS 12 in 2021, do I need a new submitter account?

A: Yes. The ICAS 13 Online Submission System is not connected to the ICAS 12's.

Q: I am a convenor of multiple panels, do I need a separate account for every submission?

A: No. You can submit multiple proposals using just one user account.

Q: I lost my Access Key, what should I do?

A: You can reset your Access Key by filling in the form here. A reset link will be sent to your email address.

Q: I have successfully submitted a proposal online, but I haven't received a confirmation email.

A: Once your proposal has been submitted, you should automatically receive a confirmation email. If not, please first check your spam folder before contacting us about the issue.